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CONSTITUTION (Rules and Regulations) of CUChEAA
 

Calcutta University Chemical Engineering Alumni Association
(Registered under the West Bengal Society Registration Act 1961)


CONSTITUTION (Rules and Regulations)


Dowanload Rules and Regulations

1     Definitions:
1.1     The "Association" means the Calcutta University Chemical Engineering Alumni Association.
1.2     The "Executive Committee" or "EC" means the Executive Committee of the Association elected or constituted under these Rules.
1.3     The "President", a "Vice-President", the "Secretary', and the "Treasurer" mean the President, any one of the Vice-Presidents, the Honorary Secretary, and the Honorary Treasurer of the Association respectively.
1.4     The "Office" means the Registered Office and Headquarters of the Association for the time being.
1.5     A "Member", an "Associate" and a "Donor" means a Member, an Associate and a Donor of the Association respectively.
1.6     A "Member of Good Standing" means a Member whose subscription fee is fully paid by the 1st March of the year. The same applies for "Associate of Good Standing".
1.7     The year of the Association will be from 1st April of the year to 31st March of the next year.
   
2     Headquarters:
      The Registered Office and the Head quarter of the Association will be situated in the Department of Chemical Engineering, University Colleges of Science and Technology, 92-Acharya Prafulla Chandra Road, Calcutta - 700009.
   
3     Membership:
3.1     The signatories to the Memorandum of the Association and the members of the first executive committee shall be the first members of the Association.
3.2     The Membership of the Association shall comprise of (1) Members (2) Associates (3) Honorary Members.
   
   
4     Members:
4.1     Any person with a degree in Chemical Engineering, or Chemical Engineering & Chemical Technology or in Applied Chemistry (that is a degree from the Department of Chemical Engineering or the former Department of Applied Chemistry) from the University of Calcutta is eligible to become a member of the Association.
Such a person shall apply to the Secretary in a prescribed form, which may be modified from time to time by the Executive Committee. On approval of the application by the Executive Committee and on payment of the subscription for the year (the remaining part of the financial year being deemed as a full year for the purpose of first subscription), the applicant will be admitted as a member.
Members shall enjoy all the rights and privileges of the Association including the right to attend general body meetings and also the right to vote in elections and in general body meetings.
4.2     Any ordinary member of the Association has the right to:
(a) elect and to be elected in any election of the Association
(b) submit suggestion for discussion to the Governing Body and sub-committee on any matter relating to the Association
(c) inspect the accounts and the proceedings of the meetings of the Association on appointment with the Secretary
(d) pay his subscription within the prescribed time.
Defaulting members will not be allowed to take part or vote in a meeting. Members shall have one vote each. Annual General Body may frame or change rules related to cessation/ restoration of membership and its modality, subject to provision of the West Bengal Societies Registration Act, 1961.
4.3     The Association shall maintain a Register of the members as required by section 6(c) and 14 of the West Bengal Societies Registration Act, 1961 containing names, addresses and occupations of the members as well as the date of admission and date of cessation of membership. The register will be kept open for inspection by the members of the Association on requisition. All entries required to be made therein shall be made within a period of 15 days.
4.4     Any member shall cease to be a member after acceptance of his resignation from the Association or on his becoming insane or on his conviction of any offense in connection with the formation, promotion, management or conduct of affairs of a society or a body corporate or of any offense involving moral turpitude.
4.5     If frequent action by any member be found by the EC to be detrimental to the interest of the Association and in violation of the rules and regulations of the Association, the EC, after due enquiry, may censure, suspend or expel the member concerned. In that case the EC shall first serve the member concerned with a show cause notice showing therein the charges framed and ask him to submit a defence within 15 days. On receipt of the explanation the EC shall have the power to take suitable action against the delinquent member after allowing him to defend his case. If no reply to the show cause notice is received within 15 days, the EC may take an ex-parte decision. For any act of expulsion or termination no such member shall be entitled to prefer any claim for compensation or damage even if proved on subsequent date that such an expulsion or termination was wrongful and/ or unlawful. The Association may also sue a member as per section 21 of W.B. Societies Registration Act.
   
5     Associates:
    Any person who is not eligible to be a member as per clause 4, but who is or at any time had been associated as a teacher, employee or research worker or in any other manner with the Department of Chemical Engineering or the former Department of Applied Chemistry of Calcutta University is eligible to apply for Associateship of the Association. Such persons shall apply to the Secretary in the prescribed form and the application shall have to be supported by a member/ associate of good standing. On approval of the application by the Executive Committee and on payment of subscription for the year (the remaining part of the financial year being deemed as a full year for purpose of the first subscription), the applicant will be admitted as an Associate of the Association. Associates shall enjoy all the rights and privileges of the Association enjoyed by members, except the rights to vote in elections and otherwise be subject to same rules as the members. The voting rights in elections are specified in election rules.
   
6     Honorary Member:
     The EC may elect any distinguished person, of high academic stature or with significant contribution, usually but not necessarily confined to the field of Chemical Engineering/ Chemical Industries or to the Department of Chemical Engineering, Calcutta University but who is not eligible to be a member or an Associate, an Honorary Member of the Association.
Honorary Members will enjoy the same rights and privileges as Members, except for the right to vote and be elected to the EC, and will be exempt from paying any membership fee.
Such membership will terminate on acceptance of a resignation by the President or cancellation of the membership by the EC.
   
7     Annual Subscription:
7.1     The annual subscription for different categories of membership of different categories will be as follows:
Member : Rs.200.00
Associate: Rs. 200.00
The annual subscription for different categories of membership may be changed by the Executive Committee subject to approval in a general body meeting.
   
8     Life Members/ Life Associates:
    A Member or an Associate, whose subscriptions are not in arrears, and who has completed at least one year of Membership or Associateship, may pay a compounding fee, the amount of such fees being decided from time to time by the EC and approved by the General Body, to become Member or Associate for lifetime, being exempt from paying any further annual subscription. Normally such fees should be kept in a separate corpus fund, the interest/ dividend of which being treated as the annual subscription from the member.
   
9     Financial Year:
    The financial year of the Association shall be from the 1st April to the 31st March of the following year. All subscription fees become payable on the 1st of April in each financial year. Those who are in arrears with subscription due for twelve calendar months or more shall cease to enjoy the rights and privileges on expiry of the same period. The rights and privileges of such persons shall be restored on payment of all outstanding dues including subscription for the current year.
   
10     Donor:
10.1     The Association may seek donations from individuals and organizations for the purpose of furthering of the object of the Association, and such persons and organizations, from where donations have been accepted, shall be called "Donors" and may be requested by the Executive Committee to be present in meetings of the different bodies of the Association.
10.2     Donations will be subject to section 30 of the West Bengal Societies Registration Act, 1961 and may be kept in a corpus fund and the interest/ dividend accruing being used for the specified purpose, for which the donation was made.
   
11     Administration of the Association:
11.1     The administration of the Association shall be vested in the Executive Committee. The first executivecommittee shall be formed in the meeting for formation of the Association, and this will have a tenure of two years, which may be extended by one year.
11.1a     The composition and constitution of the executive committee after the expiry of the term of the first executive committee are described in later sections. The normal term of the Executive Committee will be two years.
11.2     A duly constituted Executive Committee, consisting of not less than 16 and not more than 25 persons including the President, five Vice-Presidents, the immediate past President (ex officio), the Hony. Secretary and the Hony. Treasurer, shall have nineteen elected members, the immediate past President (ex-officio) and normally upto five persons co-opted any time at the option and discretion of the Executive Committee provided that among the five co-opted persons not more than three shall be Associates and the rest members.
11.3     The Executive Committee shall be deemed as duly constituted even if there be vacancies for whatsoever reason. Any such casual vacancy during the term may be filled up by the Executive Committee by co-option in addition to the co-option provided in clause 11.2 of these rules.
11.4     The nineteen elected members of the EC shall be chosen from the following four categories and the number for each category shall be as follows:

Category I:
Five members out of all members of good standing who received their qualifying degree at any time during the immediately preceding ten years.

Category II:
Five members out of all members of good standing who received their qualifying degree at any time before ten years or more but later than preceding 25th year.

Category III:
Five members out of all members of good standing who received their qualifying degree at any time before the preceding 25th year.

Category IV:
Four persons out of all members and associates of good standing without any restriction on the date of graduation.
Notwithstanding section 5, associates shall be eligible for being nominated and voting for the category.

Office bearers will be elected in the first meeting of a newly elected Executive Committee.
11.5     There shall be the following two standing committees working under the general supervision of, and responsible to, the executive committee:
(i) Academic Committee for planning, organizing, executing and administering long term R&D, Industrial Consultancy and Training activities.
(ii) Student Programme Committee - for planning, organizing, administering and executing events like lectures, seminars, workshops, industrial tours, student competitions etc. and constitute awards, prizes, merit/ means scholarships etc. primarily for undergraduate students of the Department of Chemical Engineering, Calcutta University.

The constitution, scope, powers, responsibilities and modes of operation of these committees are described in section 18.
11.6     In conformation to section 24 of the West Bengal Societies Registration Act, 1961, a person shall be disqualified for being chosen and for being a member of the Executive Council or any office bearer of the Association if:
a) he/she is an undischarged insolvent, or
b) he/she has been convicted of any offence in connection with the formation, promotion management or conduct of the affairs of society or a body corporate or any offence involving moral turpitude

provided that the disqualification under clause (b) shall cease at the end of five years from the date of conviction, or where a sentence of imprisonment has been imposed, after the date of expiration of the sentence.
   
12     Powers and responsibilities of the EC and rules for its meetings:
12.1     The Executive Committee shall take all administrative, financial and policy decisions subject to the current Rules and Regulations and any other Regulations or directives prescribed by the general body meeting of the Association.
12.2     Administration of assets, funds and accounts:
12.2.1     All funds, properties and assets belonging to or vested in the Association shall be deemed to be vested in the Executive Committee and be under the control of the Executive Committee who shall be responsible for their safe custody and shall also exercise in relation thereto all powers and authority as if the same were in trust and they were trustees thereof. The Executive Committee shall have the power, subject to the Rules of the Association to do all such things with the assets as are necessary or expedient for the attainment of the objects of the Association.
12.2.2     The EC shall keep proper accounts of the assets/ funds of the Association and in compliance with section 15(1) of the West Bengal Societies Registration Act, 1961 shall keep at its registered office proper books of account in which shall be entered accurately:
a) all sums of money received and the source thereof and all sums of money expended by the Association and the object or purpose for which such sums are expended
b) the assets and liabilities of the Association

The EC may open one or more bank accounts in the name of the Association in one or more banks. The funds of the Association shall be deposited in some Bank in the name of the Association and such part thereof as shall not be required for current expenses may at the direction of the Executive Committee be invested in securities as specified under section 20 of Indian Trust Act of 1882. Such securities shall not be sold or dealt with otherwise except at the direction of Executive Committee.
12.2.3     Funds and accounts for administration and operation of the Academic and Student Programme Committees shall be kept separately in separate accounts. The committees will remain directly responsible to the Executive Committee for operation and expenditure of such funds and to furnish appropriately audited reports to the executive committee for placement before the annual general meeting.
12.2.4     The accounts with the banks shall as a rule be operated upon by cheque jointly signed by the Treasurer and either the Secretary or the Asst. Secretary and in the absence of one of them that is either the Treasurer or the Secretary/asst. Secretary, by the President.
12.2.5     The accounts for funds of the Academic and Student Programme Committees will be operated by cheque jointly signed by the Convenor of the Academic/ Student Programme Committee, and the Treasurer of the Association or in absence of any one of them, by the Secretary of the association.
12.2.6     Any cheque may be endorsed by the Secretary or the Treasurer in favour of the bank to be credited to any account of the Association. Any cheque may be endorsed by the Convenor of the Academic/ Student Programme Committees in favour of the bank to be credited to any account meant for the respective committees.
12.2.7     On the expiry of the financial year but not later than 3 calendar months therefrom, the Treasurer with the assistance of the Secretary, as per section 15(2) of the West Bengal Societies Registration Act, 1961, shall cause the accounts of the Association to be examined and the correctness of the balance sheets certified by properly qualified auditor and then reported to the Executive Committee and the next annual general meeting. The Treasurer with the assistance of the Convenors of the Academic/ Student Programme Committee shall cause similar audited accounts of the funds for Academic/ Student Programme Committee, to be submitted within the same time frame, to the respective committee, Executive Committee and the next annual general meeting.
12.2.8     All such accounts/ books of account and related documents shall be kept at the registered office and may be inspected by any member of good standing by prior appointment with the Treasurer, as per Sec 6(g) 15(1) of the West Bengal Societies Registration Act, 1961.
12.2.9     The local chapters, if formed, may open accounts and operate such accounts under the framework of the constitution and rules and bye-laws framed from time to time by the executive committee.
12.2.10     The Executive Committee may accept donation gift, subscription, movable or immovable property for promotion of the objects of the Association.
12.2.11     The Executive Committee may sell, lease, mortgage, or otherwise dispose of and deal with all or any part of the property of the Association as deemed necessary or expedient for the purpose of the Association.
12.3     The Executive Committee may delegate any of its powers to the subcommittees constituted for specific purposes and functioning under bye-laws framed from time to time by the Executive Committee. The Executive Committee may appoint one of its members as Assistant Secretary or Editor or Assistant Editor in case it feels such an appointment is necessary.
12.4     The Executive Committee may approve the formation of local chapters of the Association for the promotion of the objects of the Association. Such local chapters shall function under bye-laws framed in this regard by the Executive Committee from time to time.
12.5     Reunion Committee:
12.5.1     The Executive Committee shall, as and when appropriate, convene a meeting of the alumni, students, teachers, scholars and staff of the Department to form a "Reunion Committee" consisting of not more than twenty one members including a Chairman, an Honorary Secretary and an Honorary Treasurer. The head of the Department, Dept. of Chemical Engineering, Calcutta University, and the President of the Association shall be ex-officio members of the Reunion Committee.
    The Reunion Committee will normally organize one reunion and shall generally be reconstituted after expiry of its term. The term of the Reunion Committee will normally start from the date of its constitution and terminate six months after the date of the reunion conducted by it unless extended by the EC.
12.5.2     The Chairman, the Honorary Secretary and the Honorary Treasurer of the Reunion Committee will generally be elected in this meeting. The newly formed Reunion Committee at its first meeting convened by the Secretary of this Committee shall name one of its members representing the students as Joint Secretary. For efficient organization of the Reunion, the Reunion Committee may form different subcommittees as deemed necessary.
12.5.3      The Reunion Committee shall be responsible for conducting the Reunion, including collection and utilisation of the funds for the same, and shall decide its own rules and conduct its operations, keeping within the general guidelines set by the Executive Committee.
12.5.4      The funds for conducting the reunion shall be kept in a separate account which may be temporary, and operated by the Reunion Committee.
12.5.5     The Reunion Committee will furnish a report on the reunion conducted by it and an audited account of its funds, assets and transactions to the Executive Committee within four months of the date of the Reunion.
12.6     Meetings of the EC:
12.6.1     The Executive Committee shall meet ordinarily four times but not less than twice in a year. The meeting of the Executive Committee shall be convened by the Secretary with agenda and time and venue fixed in consultation with the President. All notices for the meetings of the Executive Committee shall be issued at least fifteen days in advance. Special meetings of the EC shall be convened by the Secretary when so directed by the President or by written request from five or more members of the Executive Committee.
12.6.2     A meeting of the Executive Committee having a quorum shall be competent to decide by a majority of votes, each member having one vote, on all matters of the agenda within the powers and discretion vested in the Executive Committee. In the absence of the President, one of the Vice-Presidents shall act as Chairman and in the absence of President and all Vice-President, the members present may elect a chairman of the meeting. The Chairman shall have a casting vote in case of a tie. Nine members of the Executive Committee shall form quorum for meetings of the Executive Committee provided however that at any adjourned meeting of the Executive Committee any number of members not less than five may proceed to transact the adjourned business. Any meeting of the Executive Committee convened but falling through due to lack of quorum stands automatically adjourned. The Secretary shall convene adjourned meetings with ten days' notice.
12.6.3     The Executive Committee shall have the power to invite to all its meetings as special invitees any person or persons the committee feels necessary for information/ expert opinion for transaction of its business. Any of the members may be invited to specially attend a meeting of the Executive Committee as and when necessary. No special invitee shall have the right to vote at the Executive Committee meetings.
12.7     Cooption The EC shall have the power to co-opt members to itself as provided for in other sections of the regulations.
12.8     Appointment The EC shall have the power to appoint persons against payment - temporary or permanent - deemed necessary for promoting the objects of the Association and also for office work necessary for its smooth functioning. The EC shall also have the power to terminate such appointment.
12.9     Other Powers The EC shall have the power to conduct any other business not specified herein for attainment of the objects of the Association.
12.10     Term in Office
12.10.1      The terms of the Executive Committee shall be for two years or till the election of a new EC is completed, but in no case the term shall exceed three years. The term shall normally start from the 1st of July and end on 30th June.
12.10.2     The term of the EC may be extended within the limits in a general body meeting held for this purpose.
   
13     Officers and their powers and duties:
13.1     President:
13.1.1     The President shall preside over all meetings and all General Body Meetings of the Association.
13.1.2     The President may at his discretion, accept the resignation of any member of any committee or body formed by the Association or the EC from that body, or resignation of any member or associate from the Association.
13.1.3     The President may, with the consent of the EC, remove any member of any committee or body formed by the association or the EC from that body. He/she may also remove any member or associate from the association or reinstate any suspended or expelled member/ associate. Such actions must be ratified in the next AGM or in a special General Body Meeting held for that purpose.
13.1.4     The President may advise the Secretary in any matter requiring urgent attention and may convene emergency meeting.
13.2     Vice President:
    A Vice President shall perform the duties and exercise the privileges of the President during the latter's absence or when specially required by the President to do so.
13.3     Honorary Secretary:
    The Honorary Secretary shall carry out all his duties under the direction of the Executive Committee. He/she shall be responsible for convening all meetings of the Executive Committee and all General Body Meetings of the Association and for recording and reporting correctly the business transacted at such meetings. He/she shall be responsible for all executive work of the Association such as signing on behalf of the Association, issuing notices, ensure compliance with statutory requirements and be in charge of its office. He/she shall further be responsible for the collection and record of all papers and documents relating to the functioning of the Association. He/she shall also be responsible for preparing the annual report and placing it in the annual general meeting. He/she shall also help the Treasurer to prepare the annual accounts getting it audited and placed at the AGM.
The Secretary shall also sign and give pay order to all the bills and operate the bank accounts of the Association as described in section 12.2.
The Secretary shall transact all other business subject to the direction of the EC
13.4     The Honorary Treasurer:
    The Honorary Treasurer shall direct the collection of the subscription and other money due to the Association and generally exercise control over its assets and funds. He/she shall also operate the bank accounts as described in section 12.2. He/she shall cause the maintenance of true accounts, regularly balanced up to date of the sums of money received and expended by the Association for submission to the Executive Committee for examination and approval. He/she shall also be responsible for getting the annual account prepared, placed before the EC, and audited for the annual general body meeting. He/she shall also be responsible for preparing an annual budget in consultation with the Secretary and placing it before the EC
13.5     Other Office Bearers
13.5.1     The immediate past president shall be an ex-officio post and will be held by a retiring President.
13.5.2     Assistant Secretary shall assist the Secretary to perform his duties or perform the duties of the Secretary in his absence or when directed to do so by the EC.
   
14     Audit of accounts:
14.1     The Association shall at each Annual General meeting appoint a properly qualified Auditor to hold office until the next AGM and also fix his remuneration. A member of Executive Committee shall not be appointed Auditor. Casual vacancies in the post of Auditor may be filled by the Executive Committee and the remuneration fixed by it.
14.2     The auditor shall audit the accounts of the Association once every year in conformation with Sec. 15 of the West Bengal Societies Registration Act, 1961 and the report of the auditor shall be filed with the Registrar of Societies, West Bengal along with other returns as required under the provisions of sec 17 of the act.
   
15     General body meetings of the Association:
15.1     An Annual General Meeting shall ordinarily be held within three months of the end of every financial year and subject to Sec. 16(1) and (2) of the West Bengal Societies Registration Act, 1961. Notice convening the meeting should be issued to members at least one month in advance and indicate the date, time and venue of the meeting and the agenda of the business to be transacted. The annual report of the Association together with the audited statements of accounts for the preceding financial year shall be presented by the Executive Committee for consideration of the meeting. Resolutions proposed by the Executive Committee shall then be discussed and voted upon. The Auditor for next year and his remuneration are to be decided in this meeting.
15.2     Resolutions submitted by members of good standing may be moved at the AGM Such resolution must be proposed by one and supported by at least two members of good standing and submitted in writing to the Secretary at least fourteen days before the date of the AGM The President and Executive Committee shall have the powers to accept or reject any such resolution. However any matter of importance or urgency may be raised and discussed by members at the AGM subject to the permission of the Chairman of the meeting.
15.3     At the start of the first AGM after the end of the election of the EC, the names of the members elected to the new Executive Committee shall be announced and they shall take over from the retiring Executive Committee from 1st July.
15.4     Twenty or more members of good standing shall constitute a quorum at all general body meetings. Only such members as are present shall be eligible to vote on matters discussed at such meetings, each member being eligible to cast one vote.
15.5     The president and the Executive Committee may call special general body meeting under emergent or exceptional circumstances with at least ten days' advance notice.
15.6     A special general body meeting may be called by the Executive Committee on their own initiative or on receipt of a requisition signed by twenty members of good standing. The requisition shall state the object of the meeting and shall be deposited at the office of the Association. Notices for such meetings mentioning date, time, venue and agenda of business shall be issued to all members at least twenty one days before the due date. If such meetings are not convened within twenty eight days from date of issue of requisition, the requisitionists themselves may proceed to call such a meeting in conformity with the provisions of these clauses. A three fourth majority of all members present and entitled to vote, shall decide on the matters mentioned in the requisition letter.
15.7     In the absence of the President, one of the Vice-Presidents shall act as chairman of all general body meetings. In the absence of President and Vice Presidents the members present may elect one of them to act as the Chairman of the meeting.
   
16     Election and voting for the EC and statutory bodies:
16.1     Only members (and associates where applicable ) whose subscription have been fully paid by the 31st March of the year shall be entitled to nominate, second and vote in the election and also to stand for election to the Executive Committee as member. The Secretary shall prepare by the 20th April of the election year the list of names of such members.
16.2     The Secretary shall, in conformity with clause 11.4 of these rules, invite nominations from the members through appropriate form. Ordinarily notice inviting nomination shall be issued by 30th April and nominations be received by 21st May. Nominations shall be valid only when accompanied by consent in writing, from the nominee to serve in the EC, if elected. The ballot papers mentioning all the valid nominations shall be sent by the Secretary by 31st May to all members eligible for voting.
16.3     Voting shall be by secret ballot. The ballot papers shall be returned to the Secretary so as to reach him by the appointed date which shall be normally 23rd June. The ballot papers shall be scrutinized by a panel of members appointed by the EC and the results reported to the President or the Chairman of the meeting for announcement at the AGM If adequate nominations are not received for any category mentioned in clause 11.4 the EC shall nominate further names to fill the quota for the category.
16.4     The newly elected EC shall at its first meeting elect its officers for the term and take over from the retiring committee. This transfer of charge should normally be on 1st of July of the election year.
16.5     Rules of election may be amended or modified in any AGM, when itemized in the agenda and following normal rules of transactions of the meeting.
   
17     Alteration of the Memorandum, Rules and Regulations:
17.1     No part of the memorandum shall be changed, deleted or added or no new Rules shall be made nor any of the Rules herein contained or hereafter to be made shall be amended, altered or rescinded except as per Sec. 8 & 9 of West Bengal Society Registration Act with the consent of three fourth of the members present and eligible to vote at a special general body meeting convened specially for that purpose with 21 days' notice, in which the agenda of business and changes proposed are clearly stated.
17.2     Any such alteration of memorandum or rules will become effective on and from the date of intimation of acceptance of such alteration by the Registrar of Societies or the State Government.
   
18     Constitution, Powers, Scope and Responsibilities of the Academic Committee and the Student Programme Committee:
18.1     The academic committee will consist of nine members, Convenor Secretary, three teachers from the Department of Chemical Engineering, Calcutta University, two representatives of the donors and two experts in the field of Chemical Engineering, the Treasurer of the Association, who will also act as the Treasurer of this committee. Apart from the experts and donor representatives, the other members of this committee will be elected at the first AGM after election of a new EC, from among members or associates of good standing of the Association by members and associates present. The experts and representatives of donors shall be co-opted in a joint meeting with the EC.

Likewise the Student Programme Committee will consist of nine members, Convenor Secretary, three teachers from the Department of Chemical Engineering, Calcutta University, two representatives of the donors and two experts in the field of Chemical Engineering, and the Treasurer of the Association, who will also act as the Treasurer of this committee. Apart from the experts and donor representatives, the other members will be elected in the same way as the members of the Academic Committee, from among members or associates of good standing of the Association by members and associates present. The experts and donor representatives shall be co-opted in a joint meeting with the EC
The honorary Treasurer of the Association will be an ex-officio member of both the committees in addition to the other eight members mentioned above, and be in charge of funds of both these committees. The term of both the Academic/ Student Program Committees will be same as the term of the EC.
18.2     Donors' representatives should normally be co-opted from the donors to the Association, with the consent of the donors.
18.3     The members of the academic/ student programme committees other than the experts, should in case they are not members of the executive committee, be permanent invitees to the meetings of the executive committee.
18.4     Scope, duties, responsibilities and powers of the Academic and the Student Programme Committees:
18.4.1     The academic committee shall take decision on the overall policies and day to day administration of the research and teaching/ training activities of the Association and the long term projects. This will include constituting research/ teaching assistantship, and selecting and appointing them, hiring personnel required for supporting its activities, selecting, buying, donating equipment for such purposes, creating any type of facility for such purpose, collecting and generating funds, granting long term loans for such purposes and industrial consultancy/ liaison. This will also include planning, building, and financing laboratory facilities for the Association and other institutions, particularly of the Department of Chemical Engineering, Calcutta University, constituting positions/ chairs for research/ professorship for Chemical Engineering to institution, awards for excellence in research and teaching in Chemical Engineering.
18.4.2     The student programme committee shall take decision on the overall policies, and day to day administration of the programmes meant primarily for undergraduate students of the Department of Chemical Engineering, Calcutta University. These will include organizing lecture, seminars, industrial tours, exhibition, student contests and counseling for both graduate and undergraduate students of the Department of Chemical Engineering, Calcutta University. This committee may also institute, and award prizes, merit/ means scholarships for undergraduate students of the Department of Chemical Engineering, Calcutta University and also provide financial, manpower, equipment assistance for improvement of the teaching laboratories of the Department of Chemical Engineering, Calcutta University.
18.4.3     Both the committees shall meet at least twice every year to review the activities, plan for changes in ongoing programmes, and new programmes.
18.4.4     Both the committees shall be responsible to the general body through the executive committee of the Association.
18.4.5     Funds for each of the committees shall be kept separately, operated separately and audited separately as detailed in section 12.2. These funds should be kept separately from the general and other funds of the Association.
18.5     The Academic and Student Programme Committees shall be considered duly constituted even if there be vacancies for any reason whatsoever and such vacancies for the term may be filled by co-option in a joint meeting of the respective committee and the EC or in a meeting of the respective committee and approved in the next meeting of the EC
   
19     Common seal of the Association:
    The Association shall have its common seal provided forthwith by the EC It shall be in the custody of the Secretary and shall never be affixed to any document except in the presence of the President or the Vice President and in pursuance of the resolution of the Association in general body meetings. Deeds, bonds and other documents required to be made under seal shall be deemed to have been duly executed on behalf of the Association if sealed with the common seal of the Association and signed by the President or the Vice-President and counter signed by the Secretary or the person acting as the Secretary.
   
20     Legal Proceedings:
    All suits and legal proceedings by or against the Association shall be in the name of the President, the Secretary or such person as shall be appointed by the EC, as per provision of Sec. 19 of the West Bengal Societies Registration Act, 1961.
   
21     Dissolution of the Association:
    Subject to the provisions of sections 24 & 27 of the West Bengal Societies Registration Act, 1961, or any statutory modification thereof, the Association may be dissolved by a resolution to that effect passed by three fourths of the members of the Association present at a general body meeting. The said meeting shall also decide the manner of the funds and assets of the Association if any, after dissolution.
   
22     Disposal of property on dissolution:
    If, upon winding up or dissolution of the Association, there remains after satisfaction of all its debts and liabilities, any surplus money or property whatsoever, the same shall not be paid or distributed among the members of the Association, but shall be given or transferred to some other Associations having objects similar to the objects of the Association to be determined by the members of Association present at a general meeting at or before the time of dissolution and in default thereof, shall be transferred to the University of Calcutta for the purpose of the creation of an endowment fund for the promotion of teaching and research in the Department of Chemical Engineering, Calcutta University.

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Updated on: 14-02-2007 20:13

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